Sports Tour Planning

 

Appointing a Committee
Whoever said that organising a tour was a walk in the park? Identifying a tour committee should be the number one objective for a club aiming for a post-season break. With so much seasonal interaction required between players and officials you simply have to divide the responsibility… in order to at least maintain your sanity! A Tour Leader, Treasurer, Fundraising / Promotions staff, Press Officer (where necessary) and the all-important 'Social Secretary' should be appointed at the beginning of each season. Planning in advance will enable the 'Fundraisers' to add noughts to the club account and allow the Tour Leader to obtain the best deals possible.

Choosing a Destination
OK, so the committee's up and running (no arguments as yet!) but you haven't got a clue where to go! No problem… simply call one of our staff who will offer you a broad range of touring destinations in relation to your respective sport and time of year that you are looking to travel. Whether it's a beach holiday, city break or something completely unique and personal to your club, Teamlink are guaranteed to offer it. If not, we'll create it!

Fundraising Pack (FRP)
Issued to all teams that book their sports tour with Teamlink, our FRP contains tried and tested fundraising methods and sponsorship advice.  The content has been provided by past touring teams who swear by such methods!

Online TEAM PAGES

Our TEAM PAGES offer clubs the opportunity to view the progress of their tour on their own specific Teamlink webpage, which allows tour leaders to provide up to the minute news on their itinerary to all tourists through a secure web link.

 

Visas, Embassies & Travel Advice
Click here for a list of all UK embassies and consulates around the world.  Up to the minute news and advice on travel to specific destinations can be found at http://www.fco.gov.uk/

Legal Requirements
When a group undertakes a tour involving accommodation and travel, the law states that the tour organizer must work in line with the EC directive on package travel regulations (1992).

A big part of the regulations (section 16-21) are in relation to financial protection and security. Simplified, a company, individual or otherwise when arranging a travel package that is made up of more than one element must be financially bonded in accordance with the EC Directive. The bottom line is, if you undertake to arrange your own tour, check your legal situation as you must comply with the Package Travel Regulations.

Our advise is, leave it to the professionals. Teamlink operate in accordance with the EC directives and are fully bonded with Total Payment Protection (Topp) from TRAVEL & GENERAL INSURANCE COMPANY (TGIC). This gives you full financial protection against your bookings made with us.

Tours that involve air travel are covered separately under our ATOL Licence 5399 which is a LEGAL REQUIREMENT for any travel company making arrangements with airlines and endorsed by the CAA (Civil Aviation Authority)

Full details on bonding requirements, Package Travel Regulations, and a full copy our general booking conditions can be obtained by emailing info@teamlink.co.uk

Touring Kit

Going on tour is the pinnacle of your playing season, and there's nothing better than boarding your coach/flight on departure day with a bag full of brand new tour kit. Along with handling your travel and sporting elements, Teamlink also provide tour clothing - in association with our friends at PSM SPORTSWEAR. http://www.psm-sportswear.co.uk/

Teamlink's decision to form a working relationship with PSM Sportwear was based upon similarities between our company goals. Our joint ethos is based upon providing a quality service for our clients, at affordable rates in the simplest possible way.

After researching the market, Teamlink decided that PSM's products matched our personal requirements. Of course, we tested their service with an order for office wear and were extremely pleased with the speed of delivery and quality of garments.

Rugby, football, hockey, netball, cricket and basketball team wear are available, to name but a few. Alongside sporting items, leisurewear, work wear and an exclusive 'elements' range offer the customer a variety of clothing options. With an internal design service, all graphics can be created by one of their team if you're looking for something tailor-made.

Call PSM on 01633 874466 for brochures and prices

Insurance

Sports & Travel Cover for Club Tours

An essential part of organising a sports club tour at home or overseas is to arrange adequate insurance for your tour members. Governing bodies, including the RFU in England insist that touring sides take out appropriate cover prior to touring. It is a condition of booking your tour with Teamlink Travel Ltd that you adhere to this request.

As specialists in the field, Teamlink have arranged a comprehensive and competitive insurance package that covers your touring needs. Because of the importance of having suitable cover we strongly recommend that you and all members of your party take out our insurance scheme, regardless of your sport. We have arranged a competitively priced scheme with Harrison Beaumont Insurance Services Limited, underwritten by Self Assured Underwriting Limited on behalf of Lloyds of London.

An insurance certificate containing the full details will be sent to you once you have paid the total insurance premium for your group and completed the required documentation including any details of pre-existing medical conditions. You may ask for a specimen copy of the insurance wording should you wish to examine it.

To book your tour insurance through ourselves please tick the relevant box on your booking form and return it together with the relevant premiums, as outlined below.

DAYS	Area 1	Area 2	Area 3	Area 4	Area 5
1-3	£5.06	£ 9.86	-	-	-
4-5	£6.99	£12.99	£27.02	£29.06	£31.62
6-10	£8.70	£17.38	£32.54	£36.18	£39.84
11-17	£10.56	£20.82	£37.30	£41.40	£45.78
18-24	-	-	£45.60	£50.60	£55.86

Policy Benefits	Limit	Excess
Cancellation and Curtailment	Up to £1,000	£75
Medical Expenses	Up to £2M	£75
Hospital benefit	£20 per day up to max of £1,000	N/A
Personal Effects and baggage	Up to £1,000 Single Article Limit of £200 Valuables £200 Delayed Baggage Limit Up to £100	£100
Personal Money	£500 Cash Limit £200 Cash (under 18’s) £50	£50
Travel delay	£20 for first 24 hour period £10 for each additional 12 hour period up to £150 or cancellation after 24 hours up to £1000	£75 (for cancellation only)
Holiday Abandonment	See Above	See Above
Hijack	£15,000	N/A
Missed departure	£500	£50
Personal Accident	Max Benefit £20,000 Death Benefit £5000 or £2,500 for those under t8 and over 65	N/A
Personal Liability	Up to £1m	£250
Legal Expenses	£10,000	N/A

Sports Equipment Insurance

Teamlink has found an excellent policy to provide all year round worldwide cover for Sporting/Activity Equipment, Camping Equipment and Personal Effects whilst you are at or away from home. The policy provides cover for accidental loss or damage to the equipment and unlike some policies it even gives cover whilst the equipment is in use.

Click here for an online quotation
http://www.hbinsurance.co.uk/teamlink/sports_equipment_new.html

or for a quotation over the phone ring 0870 1217590 and quote the reference ‘Teamlink’.

Student & Young Professional Personal Possessions Insurance
Looking for cover for your Personal Possessions whilst at University or in shared or rented accommodation? Teamlink recommend Harrison Beaumont’s Student or Young Professional’s Personal Possessions Insurance.

Click here for an online quotation:
Students Personal Belongings Insurance from Harrison Beaumont Insurance Services Ltd.

Young Professionals Personal Belongings Insurance from Harrison Beaumont Insurance Services Ltd.

or for a quotation over the phone ring 0870 1217590 and quote the reference ‘Teamlink’.

Sports Injury Personal Accident

If you are a student working to support yourself through university, it is important to purchase insurance, which would protect your income in the event of an injury sustained through participating in sports and leisure activities. Click on the attached link to purchase cover, which would pay either a one off Capital Benefit in the event of permanent disability, or a weekly sum towards income replacement in the event of temporary disablement.

http://www.hbinsurance.co.uk/teamlink/sports_leisure.html

Or for a quotation over the phone ring 0870 1217590 and quote the reference ‘Teamlink’.

Premiums for Sports & Leisure PA start at £100 + 5% Insurance Premium Tax.
Minimum level of benefits is as follows:
Death & Capital Benefits: £10,000
Temporary Total Disablement: £50pw”